Invoicing & Finance
Managing invoices, tracking payments, and updating revenue sheets.
Remote Virtual Assistant - Own Our Invoicing & Client Onboarding
We are looking for a highly organized and reliable Virtual Assistant to join our growing marketing agency.
Watch this short video to learn more about the role
About the Role
About the Role
As a Virtual Assistant, you will play a crucial role in maintaining our day-to-day operations, ensuring smooth execution of client onboarding, financial tracking, and backend organization.
Client Onboarding
Ensuring a seamless start for new clients, including sending contracts and setting up accounts.
CRM Management
Keeping our GoHighLevel backend organized, building workflows, and managing automations.
Team & Operations Support
Assisting with KPI tracking, reporting, and recruitment coordination.
What You'll Be Doing
Finance & Reporting
- Preparing and sending invoices
- Tracking payments and updating revenue sheets
- Updating KPI and monthly performance trackers
Client Onboarding
- Sending contracts and agreements
- Supporting new client onboarding
- Setting up accounts inside GoHighLevel
CRM & Automations
- Building and updating workflows and automations
- Assisting with backend CRM organisation
Team Support
- Supporting recruitment coordination
Who We're Looking For
You'd be a great fit if you have:
- Strong attention to detail & high level of organization
- A proactive, problem-solving mindset
- Excellent written and verbal communication skills
- Familiarity with CRM software (GoHighLevel experience is a massive plus!)
- Ability to manage multiple tasks and deadlines efficiently
- Tech-savvy and highly adaptable to new systems
Tools You'll Use
GoHighLevel
Slack
Notion
Google Workspace
WhatsApp
Zoom
Experience with these tools is a plus, but we are willing to train the right person.
Why Join Us
Fully Remote
Work from anywhere in a setup designed for consistency, focus, and dependable execution.
Supportive Team
Join a collaborative, supportive, and fast-paced team that values clear communication and ownership.
Growth Opportunities
Develop valuable operational skills and grow with the business as your role expands over time.
Real Impact
Make a direct impact on the agency's operational success by keeping core systems moving smoothly.
This is a full-time position. Working hours are typically Monday - Friday, 9 AM - 5 PM UK time, but we offer flexibility.
What Our Team Says
Kyle
"Working as a landing page builder with UNCAHP has been an energising experience. Harry brings real expertise and clear vision to every project. I've enjoyed tackling new challenges, refining my craft, and contributing to high-quality results that really matter."
James
"Working as an Ad Specialist at UNCAHP has been a truly rewarding experience. I genuinely enjoy the positive and collaborative work environment. It's an honor to work alongside talented and professional teammates while partnering with some of the best skincare clinics in the industry. Every day feels fulfilling, with no stress: just pure passion and skill-driven performance."
Adriana
"Becoming a part of UNCAHP and growing in my role alongside the company's growth has been extremely fulfilling and rewarding! I love the work culture and I'm excited for my future with UNCAHP!"
How to Apply
Fill out the application form
Complete our detailed application form
Upload a 2-3 minute intro video
Introduce yourself and tell us why you're interested
If selected, you'll be invited to a group interview
Final step in our selection process
Ready To Apply?
If you are ready to take ownership of our invoicing and onboarding processes and join a dynamic team, we'd love to hear from you.
Apply Now Today
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